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The Greenville Housing Authority

Becoming a Landlord

GETTING STARTED WITH THE HOUSING CHOICE VOUCHER PROGRAM

We want to make it simple and easy for landlords to participate in TGHA's Housing Choice Voucher Program (also known as Section 8). 

TGHA is not able to directly recommend voucher-holders to your vacancies, but you can list available units with us: see our Free Vacancy Listings page.

If a tenant approaches you about accepting a Housing Choice Voucher, there are four steps to follow.

Step 1:  Screen the tenant to ensure you are making a good selection.

Step 2:  Tenants with our Housing Choice Vouchers will have a form to fill out called Request for Tenancy Approval (RFTA).  You should complete the landlord section of the form, along with the Disclosure of Lead-based Paint form.  When the tenant submits both completed, signed forms to our office, we will contact you to schedule an inspection.  You may submit the forms on behalf of the tenant, if you wish.

Step 3:  We will inspect the unit to ensure that it meets HUD’s Housing Quality Standards.  TGHA requests that the landlord be present at the initial inspection. The utilities must be on and the unit must be ready for occupancy.  The inspector will discuss any repairs that may be necessary with you.

Step 4: After your unit passes inspection, and the amount of rent you are charging has been approved, you and the tenant enter into an initial lease.  When all of the final, signed documents have been received, we release payment to the landlord within at the first of the month and there afterwards.

About Your Lease Agreement

  • Landlords use their own lease agreement and the same screening criteria that apply to any other applicants and tenants. 
  • The lease should not be signed and dated until after TGHA's approval. 

TGHA has dedicated staff to provide assistance directly to landlords. If you have any questions, just call our Landlord Services Team at (864) 385-7828 or you may elect to send an email to landlord@tgha.net

LANDLORD FORMS

The landlord must agree to accept subsidy for their tenant, by entering into a Housing Assistance Payment (HAP) contract with TGHA. 

Housing Assistance Payment Contract

Tenancy Addendum

Request for Tenancy Approval - New Admission

Request for Tenancy Approval - VASH

Request for Tenancy Approval - Mandatory Move

Request for Tenancy Approval - Program Move

DOCUMENTS NEEDED

TGHA is required by HUD to confirm that housing assistance payments are issued to the legal owner or a legal representative of the owner. To comply with these requirements the Housing Authority will request the following information prior to approval of a HAP contract on a unit:

  • State or federally issued photo ID.
  • Proof of ownership in the form of a deed or title to the property to be assisted.
  • Copy of a management agreement if the property is managed by a third party management company or agent. (Proof of ownership is not required if a management agreement is provided).
  • Completed W-9 Form
  • Copy of the most recent mortgage statement indicating that the mortgage is current or a statement that the property does not have a mortgage.
  • Copy of the most recent paid property tax bill indicating that taxes are current.
  • Executed direct deposit authorization form.

The specific documents listed above are required for each property receiving Housing Assistance Payments.

Lead Based Paint Disclosure

INSPECTIONS PROCESS

The dwelling unit must pass the program’s housing quality standards and be maintained up to those standards as long as the owner receives housing assistance payments. The rent requested must be reasonable and the landlord must not charge the tenant any amount other than what the TGHA has determined to be the tenants’ portion of rent.

Housing Choice Voucher (HCV) program regulations at 24 CFR Part 982 set forth basic housing quality standards (HQS) which all units must meet before assistance can be paid on behalf of a family and at least annually throughout the term of the assisted tenancy. HQS define “standard housing” and establish the minimum criteria for the health and safety of program participants. Current HQS regulations consist of 13 key aspects of housing quality, performance requirements, and acceptability criteria to meet each performance requirement. HQS includes requirements for all housing types, including single and multi-family dwelling units, as well as specific requirements for special housing types such as manufactured homes, congregate housing, single room occupancy, shared housing, and group residences.

HQS Inspection Form

GETTING PAID

Once TGHA approves an eligible family's housing unit, the family and the landlord sign a lease and, at the same time, the landlord and TGHA sign a HAP contract that runs the same term of the lease. Payments will be generated direct deposit on the first of the month, following execution of the HAP contract. In addition, the landlord is expected to provide the services agreed to as part of the lease signed with the tenant and the contract signed with TGHA. 

As of December 1, 2013, The Housing Authority began the transition to direct deposit for Housing Assistance Payments.

  • Direct deposit is cost-effective for the Housing Authority;
  • Direct deposit is quick, safe, and reliable for Landlords;
  • HAP payments are in Landlord's bank account by the fifth day of the month;
  • Landlords have immediate access to payment details on-line via the owner/agent self-serve portal;
  • No more trips to the bank and waiting in line.

All landlords must complete a direct deposit authorization form and participate in the direct deposit. The Housing Authority will no longer issue physical checks for Housing Assistance Payments. The total transition will be effective March 31, 2014.

W-9 Request for Tax Payer Identification Number

Direct Deposit Authorization